Condition of enrolment

Your contract with ULethbridge International College Calgary (UICC)

Upon accepting the enrolment offer from UICC, the student has initiated a contract with UICC and is bound by the following declaration:

“I hereby accept and promise to observe the statutes, rules and regulations and ordinances (including, if any, by-laws, codes and policies) of UICC, and of the program in which I am registered, and to any amendments thereto which may be made while I am a student of UICC”

The student is expected to regularly attend all their classes (including lectures, tutorials, seminars, etc.) and to carry out all assigned evaluations (assignments, projects, examinations, etc.). UICC is not responsible for the consequences that flow from the student neglecting their academic work and assignments. Students who are unavoidably absent because of illness or disability should report to their instructors and UICC as soon as possible. Any request for an academic concession must be clearly communicated to UICC in writing.

UICC may, by written notice, vary the conditions of enrolment as may be necessary to comply with any law, regulation or amendment thereof, of Canada or the Province of Alberta. Any such variance will bind UICC and the student upon reasonable notice being given by UICC to the UICC student population at large — specific notice to the student is not required.

UICC reserves the right to withdraw a program(s) or course(s) from offer, at its discretion, at any time and without prior notice. Upon being notified of the withdrawal of a program in which a student is enrolled, the student will be given the option of completing the program on a full-time enrolment basis, being transferred to another program within UICC for which the student is eligible or obtaining a refund in accordance with the Fee Refund Policy available at https://www.uicc.ca/admissions-fees/refund/ (note: a cancellation fee may be applied). Upon being notified of the withdrawal of a course in which the student is enrolled, the student will be given the option of transferring into another course in the student’s program or obtaining a refund of tuition, fees and charges paid in respect of that course in accordance with the Fee Refund Policy set out at https://www.uicc.ca/admissions-fees/refund/ (note: a cancellation fee may be applied).

The contract between the student and UICC is governed by the laws of Canada and the Province of Alberta.

Tuition, fees and charges

Upon accepting the enrolment offer from UICC, the student has initiated a contract with UICC and is bound by the following declaration:

Applicable tuition, fees and charges are as set out in the Tuition Fees section of the UICC website (uicc.ca). UICC reserves the right to vary its tuition, fees and charges at any time and such changes are effective immediately, unless otherwise expressly indicated. For greater certainty, if the tuition, fees and charges for a student’s program increase partway through the student’s program, the revised tuition, fees and charges apply throughout the remainder of the student’s program.

All tuition, fees and charges for each academic term are due and payable on the term start date, which is listed on the UICC website (uicc.ca), unless otherwise indicated. Students will not be permitted to start or continue their program at the beginning of any term until all outstanding tuition, fees, charges and accounts, including any outstanding amounts from prior terms, are paid.

Where a student enrols in more courses than are required to complete their program, the student will pay the tuition, fees and charges for their program, plus the current per-course fee for each additional course undertaken.

Where a student enrols in fewer courses than are considered a full course load (defined as four courses per term for Foundation and three courses for International Year One), the tuition, fees and charges for the program payable in that term will be reduced accordingly, it being understood that the total tuition, fees and charges for the program are not reduced, but will be paid over the time it takes for the student to complete the program.

If a student wishes or is required to repeat a course, the student shall pay the tuition, fees and charges applicable for that course, prior to commencing the course, in addition to any other tuition, fees and charges applicable to the student’s program.

Any overpayment of tuition, fees or charges will remain credited towards a student’s account and applied against tuition, fees and charges in the following academic term(s).

Subject to rules set out in the Fee Refund Policy (available at https://www.uicc.ca/admissions-fees/refund/), refunds are only given once the policy is applied and if there is a credit in the tuition account.

Students are limited to one PAL reissuance. PAL re-issuance will be subject to a non-refundable document processing fee of $500.

Study permits

International students may be required by Canadian law to obtain a study permit in order to study in Canada. It is each student’s responsibility to obtain and maintain all required authorizations to study in Canada. For specific information on study permits, go to Citizenship and Immigration Canada (cic.gc.ca/english/study/index.asp).

Study permits are governed by Citizenship and Immigration Canada’s rules. Usually, study permits are issued for the duration of the program. Students must apply to Citizenship and Immigration Canada for a new study permit before their current study permit expires. UICC staff can assist students wishing to extend their study permit, but it is the student’s responsibility to apply to Citizenship and Immigration Canada and to comply with its rules.

Anyone living in Alberta for at least 183 days in any 12-month period, including international students, is required by law to obtain medical insurance coverage. UICC will administer the student’s enrolment in a private health insurance fund by registering the student for coverage each semester they are enrolled at the institution, collecting the applicable fees from the student (see the Tuition Fees section of the UICC website) and remitting the fees to the insurer. Upon arrival student are expected to apply for Alberta Health Care Insurance Plan (AHCIP) coverage from the Alberta government. Students who do not submit their AHCIP card to the institution will be re-enrolled in their private comprehensive medical insurance each semester of enrolment. For more information, visit https://www.uicc.ca/life/wellness/insurance/

Academic and English language requirements

Students must meet the minimum Academic and English language requirements for entry to their chosen program (see the entrance requirements at fraseric.ca for the current requirements). Students must provide original or certified transcripts and the results of their English language assessments to UICC, together with their application for enrolment. If the results reveal insufficient academic and/or English language skills, as determined in reference to the entrance requirements section of the UICC website, UICC will, as its sole option, do one of the following:

Admit the student into their chosen program, but require that the student enrol and achieve a certain grade in one or more academic or English language course in the first academic term of their program. The student shall pay tuition, fees and charges for each additional course(s). If the student fails to achieve the required grade in the additional course(s), UICC may, in its sole discretion, refuse the student access to the remaining courses in the program until such time as the student can demonstrate that they meet the minimum requirements for their chosen program.

Deny the student admission to their chosen program, and give the student the option to enrol in an intensive English language program or other programs at UICC. The student may wish to apply to another institution in order to pursue additional studies. In either case, upon completing these program(s) and demonstrating to UICC that the student now meets the minimum requirements for entry to their chosen program, the student may again apply for admission to their chosen program.

Deferral prior to commencing studies

Deferral requests must be made in writing.

Once a student is accepted into their chosen program, the student may defer their program start date by a maximum of two terms. Each deferral is defined as one semester. Student deferrals that exceed this limitation are subject to re-apply. Re-application fee is $125.

If the student advises UICC that they wish to defer their program start date a third time, the student’s acceptance to UICC will be terminated and the student will need to re-apply to UICC when they are ready to commence studies at UICC. For greater certainty, the eligibility requirements and tuition, fee and charge rates in effect at the time of the re-application will apply to the student.

If a student defers their program start date, UICC will hold the tuition, fees and charges paid until the student commences their program, without interest or penalty.

If the student withdraws without commencing their program or has their enrolment terminated in the manner described in paragraph 3 of this section, the Fee Refund Policy will apply.

Deferral after commencing studies

Students in the first academic term of their program may not defer their program after the commencement of the term.

Once a continuing student has completed at least one term at UICC, they may defer their program if they make a deferral request within the first four weeks of the term. In this case, UICC will hold the tuition, fees and charges paid by the student, without interest or penalty, and apply all such amounts to the next term.

If the student subsequently withdraws from UICC, the Fee Refund Policy will apply retroactive to the original semester of entry.

If the student applies to defer their program after the fourth week of the term, the deferral request will be granted but all tuition, fees and charges for that term will be forfeited to UICC, except if the deferral request arises due to illness or compassionate reasons.

For details of the academic consequences of withdrawing from a program after commencing studies, click the link.

Cancellation and withdrawal

The student may, at any time, cancel their enrolment at UICC. In all cases, the Fee Refund Policy will apply.

The student may, at any time, withdraw from a program. In all cases, the Fee Refund Policy will apply.

In all cases, if the student intends to cancel their enrolment or withdraw from a program, the student must notify UICC in writing.